Sir Henry Cooper Junior Championships – Safeguarding, Photography and Privacy

The safeguarding of juniors is a responsibility we take very seriously.

Kings Hill Golf Clubs Adult and Junior Safeguarding Policy is displayed on the club noticeboard.

There are three specific areas that we would bring to your attention:

Medical

By entering the tournament the competitor’s parent/guardian gives permission for the tournament’s responsible person to give the immediate necessary authority on their behalf for any medical or surgical treatment recommended by competent medical authorities, where it would be contrary to the competitor’s interest, in the doctors medical opinion, for any delay being incurred by seeking the parent’s/guardian’s consent.

Where the parent/guardian feels there is medical information that the medical authorities should be aware of, please mention this on day one at the registration desk.

This information will be treated in strictest confidence however please be aware that this information will be passed to the Medical Emergency services should the need arise.

Photography

By entering the competition, the competitor’s parent/guardian gives permission for photographs and video images of the competitor to be taken and published and for such images to be associated with the competitor’s name and club.

Privacy Policy

The Competition Committee is committed to ensuring that the privacy of its competitors and volunteers is protected.
This Privacy Notice states how information provided by competitors and volunteers will be used.
Any questions arising from this Policy can be addressed by submitting an email to the Clubs Management Team – enquiries@sirhenrycooperchampionships.co.uk

Competitors

The personal information provided by prospective competitors via the Online Entry is used solely by the Competition’s Commitee to affect the ballot and hence determine those that have been successful in that ballot and to notify all prospective competitors whether or not they have been successful in the ballot.

In addition, our IT service provider, Golf Genius, will have access to all personal data provided.

Payment card information provided is held by Stripe and is not held in our online entry system.

The following information will be made public:
• Name, club, handicap – will be published on the website during the entry process to inform competitors of their position in the prospective ballot
• Name, club – will be published on the website for the start sheets
• Name, club, score – may be published in conjunction with any publicity material, reports, or photographs pertaining to the tournament
• Name, club, nationality, score – will be published on the live leaderboard
• Name, club, CDH no, score – will be provided to the handicapping authorities for handicap adjustments
• Name, club, score – will be provided to the World Amateur Golf Ranking agency at the end of the tournament.

Volunteers

The personal information provided by volunteers will be used by the Competition Committee and Head of Marshals to compile duty rosters and email addresses will be stored so that individuals can be contacted in future years to ask for assistance.

Names will be made public on the duty rosters.

Code of Conduct Spectators

  • You are welcome to walk on the course, keeping to the sides of fairways/semi rough.
  • You should position yourself in a safe place not interfering with play.
  • Keep still and quiet when a ball is being played and remember to silence your mobile device.
  • Please keep a reasonable distance from players to avoid any suggestion that you are offering advice.
  • Keep away from any ball in play. You are welcome to assist with ball spotting and searching but please avoid trampling down long grass or touching a found ball.
  • Do not carry, transport or handle a player’s clubs or equipment.
  • Players should only obtain information on rules from referees who will be on the course. Local rules are often different from those of the Club.
  • Uphold Respect in Golf, embrace and uphold the responsibility to inspire the most welcoming environment for all to enjoy the sport. There is no place in golf for any form of discrimination.
  • Anyone wishing to take photographs during the Championship must receive prior authorisation from Kings Hill Golf Clubs management team.
  • You must comply with any instructions or further guidance issued by the course marshals, referees or tournament team, in relation to the organisation of the event.
  • Should you need assistance please contact the tournament office.

Code of Conduct Coaches, Sponsors and Volunteers

  • Respect the rights, dignity and worth of every person within the context of golf
  • Treat everyone equally and do not discriminate on the grounds of age, gender, race, religion or belief, sexual orientation or disability
  • If you see any form of discrimination, do not condone it or allow it to go unchallenged
  • Place the well-being and safety of the young person above the development of performance
  • Develop an appropriate working relationship with young people, based on mutual trust and respect
  • Ensure that physical contact is appropriate and necessary and is carried out within recommended guidelines with the young person’s full consent and approval
  • Always work in an open environment (e.g. avoid private or unobserved situations)
  • Do not engage in any form of sexually related contact with a young player. This is strictly forbidden as is sexual innuendo, flirting or inappropriate gestures and terms
  • You should not have regular contact outside your role with the juniors and should not engage in regular communication through text, email or social network sites
  • No individual under the age of 16 years old is to be included on a WhatsApp group.
  • Know and understand Adult and Child Safeguarding Policies and Procedures
  • No photography is to be taken, and should be through the official photographer only
  • Respect young people’s opinions when making decisions about their participation in golf
  • Be aware of and report any conflict of interest as soon as it becomes apparent
  • Display high standards of language, manner, punctuality, preparation and presentation
  • Do not smoke, drink or use recreational drugs while at the Championships
  • Hold relevant qualifications and insurance cover.
  • Ensure the activities are appropriate for the age, maturity, experience and ability of the individual
  • Promote the positive aspects of golf e.g. fair play
  • Display high standards of behaviour and appearance
  • Report any concerns you may have in relation to a child or the behaviour of an adult, to the Championships Committee

HOST VENUE- KINGS HILL GOLF CLUB, KENT

Kings Hill Golf Club, Kent extends a warm welcome as it proudly plays host to the prestigious Sir Henry Cooper Junior Championships. Nestled amidst picturesque landscapes, the club opens its doors to the young and talented golfers under the age of 18, creating an inviting atmosphere for both players and spectators alike.

Set in over 200 acres of undulating terrain, Kings Hill Golf Club features large areas of protected heath and mature woodland. The 6,600 yard par 72 golf course has been built to the highest specifications, with USGA standard greens and tees.

Practice facilities include a full length practice range, a short game practice area and putting green.

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